Quebec invoice template · Word, Excel, PDF Quebec invoice template with GST and QST (free)
In short
A Quebec invoice shows, at a minimum, your business name, the date and the total amount. Depending on the value of the sale, taxes included (under $100, $100 to $499.99, $500 or more), Revenu Québec adds the GST and QST, your registration numbers, the client's name, the payment terms and a description of the work.
Fill in the generator below: the GST (5%) and the QST (9.975%) are both calculated on the amount before tax, each rounded to the cent. Print the invoice, save it as a PDF, or download the Word or Excel template.
Create your invoice
Fill in the fields: the preview updates as you type. Amounts accept a comma or a period. To start from scratch, clear the document.
Nothing is sent or saved: the invoice is prepared in your browser and is erased when you close the page.
In the print window, choose “Save as PDF” to get a PDF.
Fictional example: replace it with your own information.
Plomberie Exemple inc.
123 Exemple StreetVille-Exemple, Quebec A0A 0A0450-555-0123 · billing@example.com
GST No. 000000000 RT0001QST No. 0000000000 TQ0001RBQ licence: 0000-0000-00
Invoice
Bill to
Jean Exemple
456 Fictive AvenueVille-Exemple, Quebec A0A 0A0
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| 60-gallon electric water heater, supplied and installed | 1 | $1,150.00 | $1,150.00 |
| Labour: plumber, October 20 | 3.5 | $95.00 | $332.50 |
| Fittings, valves and miscellaneous materials | 1 | $84.50 | $84.50 |
- Subtotal
- $1,567.00
- GST (5%)
- $78.35
- QST (9.975%)
- $156.31
- Total
- $1,801.66
Payment terms
Payable within 30 days of the invoice date.
Payment methods
Interac e-Transfer to billing@example.com, or cheque payable to Plomberie Exemple inc.
Notes
Thank you for your business.
Download the invoice template (Word and Excel)
Prefer your own software? Both files contain the fictional example: replace it with your own information. In Excel, the GST, QST and total recalculate on their own.
In Word, totals don't recalculate: check them with the generator or in Excel.
What the invoice must include
Revenu Québec lists the information to show according to the total value of the sale, taxes included. It is what your registered client needs to support input tax credits (ITCs) and input tax refunds (ITRs). The Canada Revenue Agency publishes the same thresholds for the GST.
| Information | Under $100 | $100 to $499.99 | $500 or more |
|---|---|---|---|
| Supplier's name or business trade name | Required | Required | Required |
| Invoice date | Required | Required | Required |
| Total amount of the invoice | Required | Required | Required |
| Amount of tax (GST and QST) | QST only | Required | Required |
| GST and QST registration numbers | Not required | Required | Required |
| Purchaser's name or business trade name | Not required | Not required | Required |
| Payment terms | Not required | Not required | Required |
| Description of the property or service | QST only | QST only | Required |
Source: Revenu Québec, “Preparing Invoices”.
RBQ licence: the Building Act requires contractors to show their licence number on their estimates, bids, contracts, account statements and invoices, in the form “RBQ licence: XXXX-XXXX-XX”. The RBQ exempts members of the Corporation des maîtres électriciens du Québec and of the Corporation des maîtres mécaniciens en tuyauterie du Québec, as well as contractors domiciled outside Quebec.
Language: under section 57 of the Charter of the French language, invoices, receipts and acquittances must be drawn up in French, and no one may send one in another language if its French version is not accessible to the recipient under conditions at least as favourable. The generator produces the invoice in French or in English: choose the document language.
The details, item by item, with the exceptions: the guide to required invoice information in Quebec.
Filled-in invoice example
A fictional invoice from Plomberie Exemple inc. for a water heater installation, calculated by the generator. It is the example shown when the page opens.
| Description | Quantity | Unit price | Amount |
|---|---|---|---|
| 60-gallon electric water heater, supplied and installed | 1 | $1,150.00 | $1,150.00 |
| Labour: plumber, October 20 | 3.5 | $95.00 | $332.50 |
| Fittings, valves and miscellaneous materials | 1 | $84.50 | $84.50 |
| Subtotal | $1,567.00 | ||
| GST (5%) | $78.35 | ||
| QST (9.975%) | $156.31 | ||
| Total | $1,801.66 |
Fictional example: the business, client, tax numbers, licence and addresses are made up.
Other free templates
Official sources
- Preparing Invoices (opens in a new tab)Revenu Québec: information required by amount
- Calculating the Taxes (opens in a new tab)Revenu Québec: 5% GST, 9.975% QST, rounding to the cent
- Registering for the GST and the QST (opens in a new tab)Revenu Québec: the $30,000 threshold
- Input tax credits: documents needed (opens in a new tab)Canada Revenue Agency: information by amount
- When to register for and start charging the GST/HST (opens in a new tab)Canada Revenue Agency: the small supplier
- Displaying your licence (opens in a new tab)Régie du bâtiment du Québec
- Charter of the French language, section 57 (opens in a new tab)LégisQuébec: invoices, receipts and acquittances
This is general information, not tax or legal advice. Check with your accountant.
Frequently asked questions
For a sale under $100, taxes included: the business name, the date and the total amount, plus the QST amount and a description of the property or service for QST purposes. From $100 to $499.99: add the GST and QST amounts and your registration numbers. At $500 or more: add the client's name, the payment terms and the description. These are the thresholds published by Revenu Québec. If you hold an RBQ licence, its number also goes on the invoice.
According to Revenu Québec, you must register for the GST and the QST if your taxable supplies exceed $30,000 in a given calendar quarter, or in the four preceding calendar quarters. Under that threshold you are a small supplier: registration is not mandatory, except for certain activities that Revenu Québec lists. If you are not registered, choose “Unregistered small supplier: no tax” in the generator. Check with your accountant.
Multiply the subtotal before tax by 5% for the GST and by 9.975% for the QST: the QST is calculated on the same amount, not on the GST. Round each tax to the cent (fractions of $0.005 or more go up). In the fictional example, a subtotal of $1,567.00 gives a GST of $78.35, a QST of $156.31 and a total of $1,801.66.
Yes: the generator produces the invoice in French or in English. Choose the document language, and make both versions if needed. In Quebec, section 57 of the Charter of the French language provides that invoices are drawn up in French; a version in another language is allowed only if the French version is accessible to the customer under conditions at least as favourable.
The RBQ asks for the form “RBQ licence: XXXX-XXXX-XX” (10 digits). The generator prints it under your contact details, with your GST and QST numbers. Members of the Corporation des maîtres électriciens du Québec and of the Corporation des maîtres mécaniciens en tuyauterie du Québec, as well as contractors domiciled outside Quebec, are exempt from displaying it, according to the RBQ.
ORYX Console
In ORYX Console, invoicing needs no template.
The management software from ORYX Gestion Inc., built in Quebec for service businesses:
- Invoices with GST and QST: Draft, Sent, Paid
- A “Pay online” button for the client, and “Record a payment” for the office
- RBQ, GST and QST numbers printed on your quotes and invoices
- Push to QuickBooks Online